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Thursday, March 31, 2005

Expectations Management

I don’t know how many times I have been asked to explain why I like being an entrepreneur, why I turn down offers that pay me two to three times more than what I take home every month and why I think that in the long run working for oneself is the way to go. Every now and then I run across a client or a friend who wonders why they should leave their well paying jobs and put themselves and family at risk.

To my mind the first step is expectations management. I work for myself for a long list of reasons. The most important of these to me are:

1. More control over my destiny, actions and choices. As an employee every now and then you will come across an opportunity where your heart will scream inside that this is it. This is the one long shot you have waited for all of your life. If you are part of an open progressive organization there is a chance that you will be allowed to take that shot as long as you can convince the right individuals in the right hierarchy. But in most cases despite your best efforts your institution will force you to walk away from the one sure thing that life offered you. You will end up dancing to other tunes with little or no control over your actions, the events around you and the choices made by your team. I have worked for 8 years for others till it got to a point that the utility of making simple decisions like restricting travel or focusing on a specific sector, or outsourcing work became higher than the monetary value of my paycheck. When that time came, I packed up my storage boxes and went off on my own.

2. But control is only part of the equation. An equally important driver for me was the much larger share available to me in the value that I create in my organization. Starting from revenues and profitability in the short term to goodwill and intellectual property in the long term. Not matter how hard I worked or how many breakthroughs I made or how much good will I created, in the end when I walked away from my employer I left all that behind. Five or ten years later if any of my projects start gushing oil, I have no claim on their success.

3. I also work for my self because it gives me more flexibility in defending and sticking with my personal and professional values. In making a difference when and where I want to make it. Its not that I don’t make comprises at work as an employer. I do but I make them at my terms and I make them by choice. As the architect said in the Matrix, the core element is choice – absent choice we are all inherently unstable. Introduce choice and you introduce stability.

4. Have you ever thought about what is life like after you turn fifty? Get laid off in and around that age and then try finding a job that fits in with your personal and professional goals. Doesn’t matter how politically correct we get as a race, nation, continent or planet, age discrimination is here to stay. At that age the problem is no longer if you can work or deliver, it is more who you will take you in. I know of exceptions who have started off their own ventures post their golden handshakes and done well. But as a rule, the fifth decade of our life is going to be short on energy, optimism, tolerance and the ability to survive a big hit. For most of us it represents the final stretch in our professional lives with retirement waiting at the end. If it is an end that we don’t look forward to, that is just too bad. There are no extensions; there are no victory laps. Once you have been put out to pasture it will only be a short while before the butchers in animal farm will come for you.

If these are the reasons to jump in, I also know there is a hefty price that I will pay as an entrepreneur.

1. Liking control means that the buck will stop at my desk. There is no denying that. The buck stopping at my desk is not limited to taking responsibility for timelines, quality or delivery. It also includes bills, payroll and liabilities. If I can’t accept that I shouldn’t be an entrepreneur. When push comes to shove, it is my show and there will be times where I will end up putting everything I have and more on the line to make ends meet.

2. There is no certain guaranteed paycheck or payback. Either I have the financial support or flexibility to take that risk that I will not be paid for months or I don’t. If I do, then I need to accept and live with the fact that I will not be paid. Accep the fact that there will be days where I have no money in my wallet, no space on my cards and no cash in my account and will have creditors knocking on the door. And yes that scares me. Its not that as an entrepreneur, I am immune to fear. I get stressed and tensed also but I need to have faith in my ability to earn my living and live through crisis. I have said earlier that entrepreneurs as a group end up being more religious than their less enterprising counterparts. Without religion and placing your faith in a higher deity, it an even more lonelier and stressful ride.

3. How do I cover myself? By making sure that my personal, professional and business expenses are down to an absolute minimum and I only spend what I can really spare. We have an old joke at our firm that the first two years are difficult and then – and then you get used to it.

4. It will take a lot of hard work and then some. I will not get it right the first time and I may not get it right at all. There will be times where I will be at the brink of failure and hard work and faith will see me through and there will be times when they wont.

This is just a glimpse of my mindset on any given day. These are my expectations and I need to ensure that not just me but every one else that I work with is clear on the consequences and implications of believing in the eight points mentioned above.

Thursday, March 10, 2005

No comments

Life is a never ending series of endless demos....

And then you die.

Don't look back in anger....

The client is always right, the client is always right, the client is always right.

Jim camp of Start with No fame goes out and says that in a negotiation only one party is allowed to feel allright and that party is the counterparty - not you.

Stanely Bing of Bing (Fortune Column) says that in dancing with the elephant be prepared to be trampled by them since that is their right and there is nothing you can do about it (more or less in less words).

I say that as a vendor be prepared to be talked up, talked down, talked sideways and talked rudely by your clients since they can go ahead and do that and there is nothing that you as a vendor can do about it.

The sooner you accept all three, the lower your blood pressure will be.

So save that righteous anger and channel it into something more productive like building a better product instead of lashing out at a customer who is just trying to help you close a deal by asking difficult questions that may be asked by a much more hostile audience later on in the game.

More later...

Tuesday, March 08, 2005

Client satisfaction

Can't build a half way decent consulting practice with out client referals and repeat business. Only way to get them both is to ensure that you take clients one at a time and go the extra mile to ensure that they are satisfied with your service and get the better value in their dealings with you.

Which sometimes means that you take a big hit as far as your personal ego and self perception is concerned. I think that I have been doing that on a regular basis since Omer taught me the importance of making sure that within reasonable limits, happier clients lead to a growing consulting practice.

Sometimes it means that an engagement may cost a little more than I had planned for it. But let me tell you there is nothing more profitable than repeat or referral business in any industry.

I miss sick days and vacation days

I think I can handle most of the sacrifices one has to make when you decide to walk the road to self employment. No money in the bank, not a problem; the month end rush around making payroll, gotten used to it; responsibility, bring it on.... But the one thing that I really really miss is for some one else to pick up the tab when I am down home with the flu or in Nathia Gali on vacation.

Sunday, March 06, 2005

More on the subject of big deals

One word. Patience.

Saturday, March 05, 2005

Bid deals

In my book on failure I talk about the distraction factor that big deals bring with them. Self funded startups generally don't have the depth to digest a large client or survive the pre-deal courtship period that is a part of such deals. The final killer is that the courtship process sucks up so much capacity that there isn't anything left to support smaller clients who have been paying your bills on a month to month basis.

But then when or how do you know that you are ready for a deal. I work with the rules of ten. Remember the rules apply to large deals and will always have exceptions. I have run into trouble when I violate one or more of these. I also use them as a checklist to rate my chances on a deal. If I am violating any of these rules, there is a good chance that even if I have the capacity to execute, I would still have problems closing the deal.

a. The size rule - Pass anything bigger than 10 times the largest deal you have signed and executed so far. Also pass anything that represents more than 10 times the business you have written so far.

b. The relationship rule - Pass anything that passes the size rule but comes from a new client or a new relationship. Any relationship less than 10 months old is classified as a new relationship.

c. The volume rule - Pass anything that is more than 10 times the volume of business you have done to date in that relationship.

d. The growth rule - Pass anything that would require you to grow ten time before the deal is signed and executed. Growth can be in year on year revenues, staff strength, infrastructure, office space or any other factor that would require you to put up cash for investments or expenses.

e. The learning rule - Pass anything that requires your team to learn 10 new things effectively before you can get the job done.

f. The time rule - Pass anything with a sales cycle longer than 10 times the amount of time you spend on an your average business deal. Also pass anything that has an execution cycle of 10 times the amount of time budgeted for your average contracts

g. The negotiation rule - Pass anything that would require you to negotiate with a team ten times your size (in numbers, strength or experience).

h. The competition rule - Pass anything where you would end up competing with 10 more competing firms.

i. The decision maker rule - Pass anything where after 10 client meetings you still haven't met the guy who has the authority to sign the check. Also pass anything where after 10 meetings you have no idea where you stand with the client, his budget, or your chances.

j. The presentation rule - Pass anything that requires you to make more than 10 sales presentations at the same client (different teams, same client)


Why the number 10... Why not 5 or 7 or 3 or even 8. The number doesn't matter but the rules do. You can set your own threshold for walking away from a deal.

Friday, March 04, 2005

Big demo and big deals

Big demo today. Natural progression should suggest big deal and then big money. Reality doesn't work like that. I think for a small startup, big deals can be very very aggravating and in most cases do not pan out to be the big deals we had envisioned when they first knocked on our door... My chronology of big deals:

1. Large Navy contract that we wanted to bid for but was shot down by my then boss - Omer. Given what I have learnt in the last ten years, my professional respect for Omer has gone up further. Time frame 10 years ago. Result ==> we walked away.

2. Reuters, Yahoo, Toyota and Sakura business development stage. Timeframe 4 years ago. Result ==> got too distracted, made two many bets, lost a bundle and ultimately killed the firm.

3. Conversation with the largest insurance group in Pakistan. Timeframe 2 years ago. Result ==> didn't have the credentials, wasted four months, nothing came out of it.

More later.